We are seeking an Administrative Assistant to join our property management team at Sunbay Apartments in Holiday, Florida. In this vital role, you will be the welcoming face of our organization, providing exceptional front desk support and ensuring smooth office operations. The essential functions of this role may include, but are not limited to, the following:
- Greet visitors and clients warmly, directing them appropriately and maintaining a professional front desk presence
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using phone etiquette and clear communication
- Perform data entry tasks with accuracy using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents and records
- Assist with calendar management and scheduling appointments for staff or executives, utilizing calendar management tools
- Support office management activities including supply inventory, ordering materials, and maintaining office equipment functionality
- Provide customer support by addressing inquiries via phone or email, offering helpful solutions and follow-up as needed
REQUIRED SKILLS & QUALIFICATIONS
- Must have 2+ years of office admin experience; real estate experience, strongly preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required, as well as general computer literacy and technical proficiency
- Proven clerical skills including data entry, filing, and document proofreading
- Must be able to communicate confidently via phone and email with professionalism
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Strong attention to detail for accurate data entry and record keeping
About Sunbay Residences